Memo Fax

The easy to use memo faxer for Newton Platforms

by Tony Pitman



Main List Screen

This is a list of the memos that you have entered.  The first
time you start Memo Fax or after having removed all Memo Fax
data, this list will be empty.  To select one of the memos for
editing and/or faxing, just tap on the name of the memo.  If you
have more than the number of memos that will fit on the screen
at one time, use the up and down arrows at the bottom of the
Newton screen to scroll the list up and down.



New

The new button starts a new Memo Fax.



Remove All

This button asks you to confirm that you wish to remove all of
the Memo Fax data in your Newton stores.  Be careful, undo is
NOT supported here.  One you confirm to remove all data it is
gone unless you re-enter it.



Memo Fax Main Screen

Title

The title at the top of the Memo Fax form is the same as the
title that will appear in the list on the main screen and also
in the Newton Out box when you send a memo as a fax.  You can
make changes to the title by tapping on the title area.  An
entry area will appear that allows you to enter/edit the title.



From

This button brings up the name and number selection form.  See
below for details on using this form.  The name that you enter
in this selection form will appear next to the from button after
you have closed the selection form.



To

This button also brings up the name and number selection form. 
Again see below for details on using this form.  The name that
you enter will appear next to the To button after you have
closed the selection form.
Date

This button brings up an area to enter the date of the memo.  If
you douple tap in this entry area you will get the date keyboard
and not the normal keyboard.



Subject

This button brings up an area to enter the subject of the memo. 
If you douple tap in this entry area you will get the normal
keyboard.



Memo

This button scrolls the memo form up half of the screen and
brings up the normal keyboard.  This allows for easier entry of
the memo body text because the area that you write in is at the
top of the screen and the keyboard will never be over the area
you are entering text into.  To put the form back to normal and
close the keyboard, simply use the close button on the keyboard.
 This will put the form back to its normal position.



You can use the up and down scroll arrows at the bottom up of
Newton screen to scroll the memo text entry area.



From/To Name and Number Selection Form



This form has two entry areas.  One is for the name and the
other is for the number.  You can write in these areas and
double tap to bring up the normal keyboard.



From User Prefs

This button is used to bring the name that is entered in your
user preferences.



Use Name / Use Company

These two radio buttons are used to determine what name will be
used.  These radio buttons apply to both the from user
preferences and the name list.



Name List

This list is built from you name card file.  It is sorted on
whatever each name in your name card is sorted on.  If only a
name is available, that is all that is shown.  If only a company
is available, again that is all that is shown.  If both are
available then both are shown.  The up and down scroll arrows at
the bottom of the Newton screen are active and can be used to
scroll the list.



To choose a name from the list, simple tap on it.  You will
notice that the name and fax number (if there is one) will
appear in the name and number boxes at the top of the screen.
Alphabet Slider Bar

As you move or tap in the slider bar area you will see a letter
of the alphabet appear to the right of the slider bar.  When you
pick up your styles from the slider bar, whatever letter is to
the right of the slider bar will determine where in the name
card list you will be.  If you move the slider to the letter P,
then the list will start with the first name card who's sort key
starts will a P.  You can combine the use of this slider bar
with the scroll arrows to find the name that you are looking
for.  Keep in mind the Use Name and Use Company radio button
settings.  If the wrong one is set at the time you choose the
name, simply pick the other setting and choose the name again.



Close

Use the close box to close the selection form.



Action Button



Fax Memo

Selecting fax memo pulls up the standard fax slip with an
additional slip just below it.  This additional slip is used to
help set the fax number in the normal fax slip.



If a number appears in the Fax Number entry area, it is the
number that was chosen along with the To name.  If this entry
area is blank it is because the name card file you chose did not
have a fax number and you also did not enter one in the Number
entry area on the name selection form.



Update

This button is used to copy whatever number is in the Fax Number
entry area into the Fax # entry area of the normal fax slip.



Add 011

This button is used to add a 011 to the front of whatever number
is entered in the Fax Number entry area.  If a 1 or 001 is
already there then the 011 REPLACES it.



Add 001

This button is used to add a 001 to the front of whatever number
is entered in the Fax Number entry area.  If a 1 or 011 is
already there then the 001 REPLACES it.



Add 1

This button is used to add a 1 to the front of whatever number
is entered in the Fax Number entry area.  If a 001 or 011 is
already there then the 1 REPLACES it.
It would be most efficient to enter all numbers in your name
card file with the area code.  This way you would simply need to
press one button on the slip depending on if you are out of the
area code, out of the country or the number is from another
country.  If it turns out that you are in the same area code
then all you have to do is scrub out the area code.  Scrubbing
is a lot easier than trying to insert.  (I guess destroying is
always easier than creating.)



Once you have gotten the number the way you want it simply tap
on the Update button and the number will be copied to the Fax #
area of the normal fax slip.  You will notice that Memo Fax does
not copy the name into the Name area of the normal fax slip. 
This is because if you have a lot of names in your name card
file, your Newton will take a long time to look up this name. 
Since this is a quick memo and I would not recommend using a
cover sheet, looking up the name does not serve any purpose.  It
will simply slow you down.



Delete Memo

Selecting delete from the action button menu will delete the
current memo.  I hope you like my use of the delete animation.



This concludes the instructions for using Memo Fax.  I hope it
turns out to be very useful to you.



